Privacy policy

6-8 Sports – Privacy Notice
Last Updated: May 16, 2021

6-8 Sports, Inc., a Delaware corporation (“6-8 Sports”, “we”, “us” or “our”) owns, operates and provides: (i) the 6-8 Sports website located at www.6-8sports.com (the “Site”), (ii) the 6-8 Sports mobile software application which enables individual athletes (hereinafter, “Athletes”) to score, track & analyze game statistics, evaluate fundamental skill levels and improve overall game performance (the “6-8 Sports App”), and (iii) the 6-8 Sports game desk tablet software application that enables coaches (“Coaches”) to score games and scrimmages, and to manage, track and analyze team performance and statistics (the “Game Desk App”). When we refer to the “Services” throughout this Privacy Notice, we mean, collectively, the Site, the 6-8 Sports App, the Game Desk App, and any related resources, materials, information and/or services provided by us in connection with the use of the Site, 6-8 Sports App, and/or the Game Desk App.

Please read this Privacy Notice carefully. It provides important information about your personal information and tells you about your rights under applicable privacy laws. If you have any questions, comments, or concerns regarding this Privacy Notice and/or our data practices, please contact us.

If you are a parent or legal guardian of an athlete and/or user of the Services (as defined below) who is under the age of 13, or the equivalent minimum age in the relevant jurisdiction (hereinafter, a “Minor Athlete”), please see our Section on Children’s Privacy.

BY ACCESSING OR USING ANY SERVICES, OR SUBMITTING INFORMATION IN CONNECTION WITH YOUR USE OF THE SERVICES, YOU ACKNOWLEDGE AND AGREE THAT YOU HAVE READ THIS PRIVACY NOTICE.

Table of Contents

Control of Certain Information by Parents and Coaches
Changes to this Privacy Notice
Children’s Privacy
Information We Collect
Sensitive Data
Payment Processing
Using Personal Information
Sharing Personal Information
Marketing Communications
Your Choices
Third Party Social Plug-Ins
App Stores and External Websites
Data Retention
Data Security and Protection
International Transfers
Additional European and International Data Rights
Contact Us
Control of Certain Personal Information by Parents and Coaches

If you are an Athlete (including, without limitation, a Minor Athlete) who has been authorized to access and use the 6-8 Sports App by your parent or legal guardian (hereinafter, “Parent”) who has registered an account for the 6-8 Sports App (hereinafter an “Athlete Account”), please talk to your Parent to discuss how we collect, use and disclose information you provide in connection with your use of the Services.

In addition, if you have been invited as an authorized user of a Coach’s account for the Game Desk App (the “Coach Account”), for example, you are an Athlete, or a Parent of a Minor Athlete, or an employee, contractor, and/or agent of the Customer, and/or you have authorized and enabled “sharing” of certain data information between your Athlete Account with the 6-8 Sports App and the Coach Account for the Game Desk App (as further described here), you are deemed an “Authorized User” of the Coach Account.

Please note that certain information collected in connection with the use of the Game Desk App by an Authorized User is controlled by the individual Coach and/or coaching entity and/or organization that has entered into the applicable terms of use agreement with 6-8 Sports (hereinafter, the “Customer Agreement”) for access and use of the Game Desk App (such, person, entity and/or organization, the “Customer”).

When 6-8 collects or processes such information in connection with the Game Desk App, it does so on behalf of the Customer. Whether that Customer is the Athlete’s Coach, or your employer, another organization, or an individual, that Customer determines its own policies regarding storage, access, modification, deletion, sharing, and retention of such information which may apply to your use of the Services as an Authorized User. If applicable, please check with the Customer about the policies and settings it has in place with respect to information you submit when using the Services as an Authorized User.

Please note that when we use the term “Account Holder” throughout this Privacy Notice, we mean, as applicable (a) the Customer, with respect to the Game Desk App and related Services, and (b) the Athlete, or Parent with respect to a Minor Athlete, who has entered into the 6-8 Sports App terms of use agreement available here https://www.6-8sports.com/software-license-agreement.

2. Changes to this Privacy Notice

6-8 Sports reserves the right to update or modify this Privacy Notice at any time. All updates and modifications to these documents will be effective from the day they are posted on the Site at https://www.6-8sports.com/privacy-policy (except as stated below). If we make any material changes to this Privacy Notice, we will notify the applicable Account Holder of these changes by sending a notification to the email address we have on file for the Account Holder, and may also post a prominent notice of any such changes on the Site and/or through the user interface of the Apps. It is your responsibility to regularly visit and review this Privacy Notice. As a Customer, you are also responsible for notifying Authorized Users of changes to this Privacy Notice. If you do not agree to any updates or modifications to the Privacy Notice, terminate your Account and cease all use of the Services. Your continued use of the Services after we have posted the updated Privacy Notice, or, in the event of material changes, ten (10) days following the date we first notified Account Holder of such material changes via email or the date we posted the notice of such changes on the Site and/or through the Apps, as applicable, signifies to us that you acknowledge and agree to be bound by the revised Privacy Notice.

Notwithstanding the foregoing, if we make any changes to this Privacy Notice that reflect information collection, use, and disclosure practices with respect to Minor Athletes, that are materially adverse to such Minor Athlete, we will directly notify the Parent for such Minor Athlete of the changes by sending a notification to the email address we have on file for the Parent and obtain new, affirmative consent from the Parent prior to implementing such changes. If the Parent rejects the changes or does not affirmatively accept such changes, we will continue to collect, use, and disclose the personal information of such Parent’s Minor Athlete(s) in accordance with the Privacy Notice in effect prior to such changes.

3. Children’s Privacy

We strive to educate parents and kids about how to appropriately safeguard their privacy when using the Services. We are committed to complying with the Children’s Online Privacy Protection Act of 1998 (“COPPA”), which requires us to inform parents and legal guardians about our information collection and use practices. COPPA also requires that we obtain parental consent before we allow children under the age of 13 to access and/or use the Services. We recommend that parents discuss with their children restrictions regarding the online release of personal information to anyone they don’t know and to also discuss our privacy practices as described in this Privacy Notice with respect to the use of the Services by such children.

We do not collect any personal information from Minor Athletes, unless the Parent has registered the Minor Athlete under the Athlete Account and has first provided us with consent for that Minor Athlete to use the Services and disclose personal information to us. If you are under the age of 13, or the equivalent minimum age in the relevant jurisdiction, please do not access or use the Services or send, transmit or otherwise provide any personal information to us or through the Services, unless and until you have been registered as a user of the Athlete Account by your Parent.

If we learn we have collected personal information from a user under the age of 13, or the equivalent minimum age in the relevant jurisdiction, without parental consent, or if we learn a user under the age of 13, or the equivalent minimum age in the relevant jurisdiction, has provided us personal information beyond what we request from him or her, we will delete that information as quickly as possible. If you believe that a user under the age of 13, or the equivalent minimum age in the relevant jurisdiction, may have provided us personal information in violation of this Privacy Notice, please contact us at sara@azevedowaterpolo.com.

If you are a Parent, by registering a Minor Athlete to your Athlete Account, you acknowledge that you have read this Privacy Notice and agree to our use of the personal information of such Minor Athlete as set forth in this Privacy Notice.

4. Information we Collect

How and what personal information we collect in connection with the use of the Services depends on how and why you use the Services.

The term “personal information” or “personal data” means any information about an individual from which that person may be identified. For example, it may include a person’s name, telephone number, email address, or payment information, and in some jurisdictions, IP address. It does not include data from which the identity of an individual has been definitively removed along with any identifiers connected to such individual (also known as anonymous or anonymized data).

Generally, 6-8 Sports collects personal information when you:

Visit and/or Browse the Site;
Download and/or use the 6-8 Sports App and/or Game Desk App (collectively, the (“Apps”);
Register an Athlete Account and/or Coach Account, as applicable, to access and use the Services (collectively, the “Accounts”);
Create an Athlete profile;
Invite an Authorized User to access and use the Services;
Register as an Authorized User of the Services;
Interact with and/or use support and other services provided by us as part of or in connection with the Services;
Sign up for our marketing communication; and
Communicate with us directly.

In some instances, we collect information directly from you as explained here, and in others, you will not provide any information to us directly, in which case we automatically collect certain information as explained here. In addition, we may receive information from third parties as explained here.

a. Information Provided by users Directly to 6-8 Sports

The personal information we collect directly from you depends on how and why you use the Services. For instance, the information that you provide when you visit and/or browse the Site or sign up for our marketing communications is more limited than the information you provide when you register an Account. We have divided this section into the following categories to better explain the circumstances the types of personal information that may be collected when you engage in the following activities:

i. Registration and Account Information

ii. Athlete Profile Information

iii. 6-8 Challenge Data

iv. Signing up for Marketing Communications

v. Other Information

Please be advised that we may ask you to update your information from time to time in order to keep it accurate.

Additionally, if you provide personal information to us about someone else, you must ensure that you are entitled to disclose that information to us and that, without us taking any further steps required by data protection laws, we may collect, use and disclose such information for the purposes described in this Privacy Notice. For example, you should ensure the individual concerned is aware of the terms detailed in this Privacy Notice.

i. Registration and Account Information

When you register an Account, and/or access the Services through your Account, 6-8 Sports may collect the following personal information directly from you:

Your identity (including your first name and last name);
Your email address;
Your date of birth;
Your gender;
Your role/permissions if you are the Customer or an Authorized User;
The name of the Customer who designated you as an Authorized User;
Name and emails of users you are invited as an Authorized User of the Coach Account;
Your username, password and/or other login credentials;
Your address and phone number;
Your photo;
Game and performance data, statistics and information of an Athlete, which may include, swim times, wingspan and height
If you are an Athlete, the unique identifier 6-8 Sports creates and assigns to your Athlete Profile; and/or
Payment and transaction information with respect to any fees due and payable in connection with the use of the Services (however, payment transaction information only includes partial payment or credit card information, which is processed and stored exclusively by the third-party payment processor through the Google Play store and Apple App store).

ii. Athlete Profile Information

When you create a profile for an Athlete, whether you are the Athlete, or a Parent of a Minor Athlete, or you are the Customer coaching the Athlete, 6-8 Sports may collect the following personal information directly from you regarding the Athlete:

First name and last name;
Email address;
Date of birth;
Gender;
Address (city, state, postal code and/or country);
Phone number;
Photo
Game and performance data, statistics and information of an Athlete; which may include, swim times, wingspan and height; and/or
the unique identifier 6-8 Sports creates and assigns to the Athlete Profile.

iii. 6-8 Challenge Data

6-8 Sports and/or its affiliate Azevedo Water Polo, Inc. (“AWP”), collects certain data and information in connection with the 6-8 Challenge, including, without limitation, names and ages of athletes participating in the 6-8 Challenge, and the athlete’s scores and results, and other performance analytics and metrics (collectively, the “6-8 Challenge Data”). 6-8 Sports may also create an “Athlete Score” generated from the 6-8 Challenge Data and based on the performance score of the skills and tests completed by the Athlete during the 6-8 Challenge.

If an Athlete participates in any 6-8 Challenge hosted and/or organized by 6-8 Sports and/or its affiliates or subsidiaries, 6-8 Sports will upload Athlete’s 6-8 Challenge Data to the Athlete Profile within the 6-8 Sports App and/or Game Desk App, as applicable.

iv. Signing up for Marketing Communications

6-8 Sports may collect the following personal information directly from you when you subscribe to our blog and/or sign up:

Your identity (including your first name and last name); and Your email address.
Your email address.

v. Other Information You May Provide to Us Directly

In addition to the above scenarios, there may be certain features of the Services which allow you to provide additional information to us directly, which may include:

Information you choose to provide, submit or upload in connection with your use of the Services, including, messages, communications, content, documents or other materials you may share via the interactive communication and/or chat features of the Services; and/or
Information you may provide by filling out forms or by contacting us (such as your feedback or other communications with us).

b. Information Collected Indirectly

Usage Information

When you use or interact with the Services, we, or our authorized third-party service providers, automatically collect information about how you use them (collectively, “Usage Information”).

Usage Information that we collect consists of information about your interactions with the Services, including information about the device and/or platform (e.g., iOS or Android) used by you to interact with and/or access the Services, including, without limitation, IP address, which App and the App version, access dates and times, information about your approximate location (as determined through your IP address), a random unique application instance number assigned by us when you download the App (the “Application Instance Number”), device information, device event information, crash data, and log data when you access and use the Services.

Usage Information allows 6-8 Sports to understand how you’ve used the Services (which may include administrative and support communications with us), and other actions you have taken in connection with your use of the Services. We use this information for our internal purposes, specifically to operate, maintain, secure and improve the Services.

Typically, all technical, analytics, and usage information is gathered by 6-8 Sports in anonymous form and does not identify you personally; however, in some instances we may link and/or tie Usage Information to the Application Instance Number, which is considered “pseudonymized data”. We do this so that we are able to understand how you use the App. To the extent any Usage Information is linked or tied to personally identifiable information, such information is deemed “personal data” and we will use it and protect it in accordance with this Privacy Notice.

We may also use this information to provide the Account Holder with notifications, recommendations, and information about specific features of the Services and/or additional products, services, or features we believe may be of interest to Account Holder and/or, if applicable, its Authorized Users (for example, the new features and functionalities of the Apps).

We may use third party tools and technologies to help us gather certain Usage Information as discussed above. For example, we make use of Sentry, which helps us monitor and fix crashes in our Apps in real-time. For further information please see Sentry’s Privacy Policy at https://sentry.io/privacy/.

In addition, we use various Google Firebase tools, including but not limited to Google Analytics for Firebase. Google provides a specific privacy policy pertaining to the information that they gather when partners use their tools. This policy can be found at www.google.com/policies/privacy/partners/.

Cookies and Similar Technologies

We or authorized third parties may collect certain information by automated means using technologies such as cookies, web beacons, pixels, browser analysis tools, server logs, and mobile identifiers; however, even though we use these technologies to track the use of the Services, 6-8 Sports does not track users across third party websites. In many cases, the information we collect using cookies and other tools is only used in a non-identifiable manner without reference to personal information. For example, we may use information we collect to better understand website traffic patterns and to optimize user experience. In other cases, we associate the information we collect using cookies and other technology with your personal information. For more information on our use of these technologies, see our Cookie Policy.

c. Information Collected from Third Parties

In some instances, we process personal information from third parties, which consists of:

Data from our partners, such as transactional data from providers of payment services;
Data from existing Account Holders who share their data with you; and
Data from existing Customers that invite you to access and use the Services as an Authorized User.

d. Aggregated Data

With the personal information and other data (including, Usage Information) collected by us, we process “Aggregated Data”, such as statistical or demographic data. Aggregated Data may be derived from personal information, but is not considered personal information under the law if it does not directly or indirectly reveal your identity. If we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information, which will be processed in accordance with this Privacy Notice.

5. Sensitive Data

6-8 Sports does not require you to provide any sensitive data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic, and biometric data to use the Services.

6. Payment Processing

We do not directly collect or store any payment information. We use third-party, PCI-compliant, payment processors (currently, we use Google Play’s and Apple’s payments Apple’s payment processing functionality for in-App purchases), which collect payment information on our behalf in order to complete transactions. Our administrators are only able to view limited transaction information via our payment processors’ portals. Please review Google’sApple’s Privacy Statement and Apple’s Privacy Statement to learn more about how Google and Apple Apple collects, processes and protects your personal information.

7. Using Personal Information

Our mission is to provide a safe, efficient and high-quality Services, and we, or our authorized third party service providers who assist us in providing the Services, process your personal information for this purpose. We process your personal data for the reasons and on the legal bases as follows:

In order to perform the Services under the contract we are about to enter into or have entered into with you. For example, when you register to use our Services, that’s a contract. This may also include disclosure to the third parties who help us perform our obligations to you in connection with your use of the Services, such as hosting providers, and payment processors.
Where it is necessary for our legitimate interests (or those of a third party), and your interests and fundamental rights do not override those interests. For example, when we carry out fraud screening.
Where we need to comply with a legal or regulatory obligation. For example, keeping records of our sales for tax compliance.
If we have obtained your prior consent (for example, when you subscribe to our newsletter or participate in our surveys or marketing campaigns). Please note that for this specific legal basis, you have the right to withdraw your consent at any time.

Depending on how you use the Services, we use your personal information in the following instances:

To host and provide the Site;
To perform and provide the Services to the Account Holder (performance of a contract);
Conduct checks to verify identity (performance of a contract or sometimes necessary for our legitimate interests);
To register an Authorized User to the Coach Account;
Deliver direct marketing communications to Account Holder regarding our products and services that we may think are of interest to Account Holder (for our legitimate business purposes and with your prior consent where required by law when you are not an existing customer);
Respond to your queries and requests, or otherwise communicate directly with you (performance of a contract or sometimes necessary for our legitimate interests);
Detect any fraudulent or illegal activity against you, our other customers and users, and/or 6-8 Sports (necessary for our legitimate interests);
Perform system maintenance and upgrades, and enable new features (performance of a contract or sometimes necessary for our legitimate interests);
Provide information to regulatory bodies when legally required, and only as outlined below in Legal Obligations and Security (necessary for compliance with a legal obligation).

8. Sharing Personal Information

Aside from disclosing your information to those of our personnel who are authorized to process the information in order to provide the Services and who are committed to confidentiality, we disclose your personal information only to the third parties as described below.

Third-Party Service Providers

We share personal information with third parties that provide services to help us provide the Services, and to otherwise operate our business. Depending on how you use the Services, the following categories of third parties collect data on our behalf or receive personal information:

Hosting services providers;
Analytics providers;
Advertising and marketing partners;
Providers of business operations and communication tools;
Other third-party service providers that help us provide features and functions for the Services (e.g., customer support providers); and
Professional service providers, such as auditors, lawyers, consultants, accountants and insurers.

For a list of all third-party service providers we use, please contact us. We require all third party service providers to respect the security of your personal information and to treat it in accordance with the law.

b. To the Customer

We will share and disclose personal information of Authorized Users with the Customer and otherwise in accordance with the Customer’s instructions, including any applicable terms in the Customer Agreement, and in compliance with applicable law and legal process. If you are an Authorized User, please consult with the Customer to learn more about how your information may be used, shared and/or disclosed by us on behalf of the Customer.

In addition, ff an Athlete competes in any 6-8 Challenge as part of Customer’s team, the 6-8 Challenge Data will be shared with the team coach and the coaching staff’s through the Coach Account for the Game Desk App as part of the Athlete Profile.

c. 6-8 Challenge Data – Sharing of Top Scores

The top 5 Athlete Scores (along with the first and last names of the athletes) in each skill set of the 6-8 Challenge (for all age groups and for an overall global ranking) will be publicly displayed in the 6-8 Sports Mobile App and viewable by other users of the 6-8 Sports Mobile App.

In addition, the top 10 Athlete Scores (along with the first and last names of the athletes) will be announced and publicly displayed on the following platforms: the 6-8 Sports website, 6-8 social media accounts (currently, Twitter, Instagram, and Facebook), our partner’s social media and websites and other external websites or publications.

d. Sharing Between Accounts

If you share your information with another Account (for example, you are an Athlete and share information with your Coach that has a Coach Account), we will share the applicable information and data with such Accounts.

Note that other users with whom you choose to share your information may use your personal information differently than we do, and we do not control their use of your information. Please make your choice to share your information carefully.

6-8 Sports will not be able to contain or retrieve personal information once it has been shared or disclosed with other users, and 6-8 Sports will have no responsibility or liability for any consequences that may result because you have released or shared personal information with others.

e. Interactive Communication Tools and Features

We offer users the ability to use forums and similar means of discussion to communicate and interact with other users of the Services, either in public forums and/or through the interactive communication functionality and features. If you use any messaging, posting or chat functions through the Services, any personal information submitted there will be available to anyone who has access to that content, and can be read, collected, or used by other users of these forums, and could be used to send unsolicited messages. Please make your choice to share your information carefully.

f. Business Transfers

We may also share data with third parties to whom we choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal information in the same way as set out in this Privacy Notice.

g. Affiliates and Subsidiaries

Personal information that we collect about you through the Services may be shared with the employees, contractors, and agents of 6-8 Sports and our affiliated and subsidiary entities (“Affiliates”) who are involved in providing or improving the Services that we offer to you. We obligate the employees, contractors and agents of 6-8 Sports and our Affiliates to ensure the security and confidentiality of your personal information and to act on that personal information only in a manner consistent with this Privacy Notice.

h. Legal Obligations and Security

If we are required to disclose personal information by law, such as pursuant to a subpoena, warrant or other judicial or administrative order, our policy is to respond to requests that are properly issued by law enforcement within the United States. Under such circumstances, unless prohibited by applicable law, we will attempt to provide the Account Holder with prior notice that a request for personal information of the Account Holder, and/or Authorized Users where Customer is the Account Holder, has been made in order to give Account Holder an opportunity to object to the disclosure. We will attempt to provide this notice by email, if Account Holder has given us an email address. However, government requests may include a court-granted non-disclosure order, which prohibits us from giving notice to the affected individual. In cases where we receive a non-disclosure order, we notify the Account Holder when it has expired or once we are authorized to do so.

Note that if we receive information that provides us with a good faith belief that there is an exigent emergency involving the danger of death or serious physical injury to a person, we may provide information to law enforcement trying to prevent or mitigate the danger (if we have it), to be determined on a case-by-case basis.

If you are an Authorized User, please consult with the Customer to learn more about how Customer responds to requests for information pursuant to legal orders.

i. With your Consent

There may be situations where you are asked to consent to share personal information with third parties for additional reasons not included in this Privacy Notice.

9. Marketing Communications

If you are an Account Holder and have not otherwise opted out, or if you have opted in to receive direct marketing emails from us, we may use your personal information to send you marketing information about the Services, other 6-8 Sports products and services, new product releases, and new feature releases of the Services that we think may interest you. We carry out direct marketing by email. For the avoidance of doubt, we do not send marketing communications to Minor Athletes, or to Athletes who are not Account Holders unless such Athletes have expressly opted-in to receive communications.

If you no longer wish to receive marketing communications, you have the right at any time to opt out as further explained in Your Choices.

10. Your Choices

Accessing, Updating and Correcting Personal information

If you are an Account Holder and would like to correct or update certain personal information (such as your, or an Authorized Users’ and/or Minor Athletes’, contact information) please contact us at sara@azevedowaterpolo.com and we will use reasonably efforts to correct and/or update such information. In addition, Account Holders can review personal information collected in connection with the use of the Apps by Account Holder and its Authorized Users and/or Minor Athletes, have this information deleted, request that there be no further collection or use of such personal information (or specific personal information), and/or allow for our collection and use of such personal information (or specific personal information) while withholding consent for us to disclose it to third parties.

Note that if we receive a request to access any information about a child, we take steps to verify the identity of such person and to ensure that the person is in fact the child’s parent or legal guardian.

If you are a Minor Athlete and/or Authorized User, you must contact the applicable Account Holder to request corrections or updates to personal information of yours we may process on behalf of the Account Holder.

Additional European and International Data Rights

If you are a resident of the European Economic Area or another country with data protection laws that provide for certain data subject rights, you may have additional rights you can exercise as described here.

Direct Marketing

Account Holders may manage the receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of any of our marketing e-mails. We will use commercially reasonable efforts to process such requests in a timely manner. Note that you cannot opt out of receiving transactional e-mails or communications related to the Services (e.g., requests for support), which, for the avoidance of doubt, are not marketing communications.

Cookies

You can manage your cookie and tracking preferences as described in our Cookie Policy.

11. Third Party Social Plug-Ins

On or through the Services, we provide third-party “share” buttons which enable you to share certain content via social media sites (e.g., Facebook, Twitter, Instagram, YouTube, and LinkedIn). These “share” buttons may function as web beacons when you interact with the button. Please note that when you “share” using the buttons, you may send to the third party provider of the “share” button the information that you are viewing. If you are not logged into your account with the third party provider, then the third party may not know your identity. If you are logged in to your account with the third party, then the third party may be able to link information or actions about your interactions with the Services to your account with the applicable third party provider. Please refer to each third party’s privacy policies to learn more about its data practices.

12. App Stores and External Websites

Your app store (e.g., Apple App Store or Google Play) may collect certain information in connection with your use of the Apps, including, without limitation, personal data, geo locational information, and other usage-based data. We have no control over the collection of such information by a third-party app store, and any such collection or use will be subject to that third party’s applicable privacy policies.

In addition, on or through the Services, we may provide or make available, for informational purposes only, links to other websites or resources with which we do not have a contractual relationship and over which we do not have control (“External Websites”). Such links are not paid advertisements, nor do they constitute an endorsement by 6-8 Sports of those External Websites, and are provided to you only as a convenience. By clicking on links to External Websites, the operators of the External Websites may collect your personal information. We are not responsible for the content or data collection practices of those External Websites, and your use of External Websites is subject to their respective terms of use and privacy policies.

13. Data Retention

Personal information is processed for the period necessary to fulfill the purposes for which it is collected (for example, in connection with the Services provided to Account Holder pursuant to the applicable terms and/or agreement entered into with 6-8 Sports with respect to the Account Holder’s use of the Services), to comply with legal and regulatory obligations and for the duration of any period necessary to establish, exercise or defend any legal rights.

In order to determine the most appropriate retention periods for your personal information, we consider the amount, nature and sensitivity of your information, the reasons for which we collect and process your personal information, and applicable legal requirements.

In some instances, we may choose to anonymize personal information instead of deleting it, for statistical use, for instance. When we choose to anonymize, we make sure that there is no way that the personal information can be linked back to any specific individual.

If you are an Authorized User, contact the Customer if you wish to request the removal of personal information under their control.

14. Data Security and Protection

We have put in place reasonable and appropriate security measures designed to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. For example, we use encryption, secure socket layer, firewalls, and password protection. In addition, we limit access to personal information to those employees, agents, contractors and the third parties who have a business need-to-know.

We also have procedures in place to deal with any suspected data security breach. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure, and while we take reasonable steps to provide secure services, by using the Services, you understand and assume the risks associated with your activities on the internet.

In addition, you have responsibility and control over protecting your personal information. For example, you, and not 6-8 Sports is responsible for safeguarding your password, and other authentication information you use to access the Services. You should not disclose your authentication information to any third party and should immediately contact us at sara@azevedowaterpolo.com of any unauthorized use of your password or you have reason to believe that your information is no longer secure.

In addition, as described in this Privacy Notice, 6-8 Sports cannot secure, and has no responsibility for, any personal information that you share or release on your own or that you request us to share or release.

15. International Transfers

6-8 Sports is based in the United States. The personal information that we collect are sent to and stored on servers located in the United States. Such storage is necessary in order to process the information. 6-8 Sports operates globally and may transfer the personal data that we collect from you to our other offices and/or to the third parties mentioned in the circumstances described above, which may be situated outside of your country or regional area, and may be processed by staff operating outside of your country or regional area. In particular, information provided to us or collected by us likely will be transferred to and processed in the United States by us or our Affiliates and our respective agents and contractors. The data protection laws of the United States or other countries may not be as comprehensive or equivalent to those in your country of residence.

The European Union’s General Data Protection Regulation (“GDPR”) allows for transfer of personal data from the European Union to a third country in certain situations. We rely on legally-provided mechanisms to lawfully transfer personal information across borders. For example, we may enter into the EU Standard Contractual Clauses adopted by the EU Commission. More information about the Standard Contractual Clauses is available here.

16. Additional European and International Data Rights

The European Union’s General Data Protection Regulation and certain other countries’ data protection laws provide certain rights for data subjects. If you are a resident of the European Economic Area or another country with data protection laws that provide for certain data subject rights, you may submit a request to exercise your rights.

We respond to all requests we receive from individuals wishing to exercise their data rights in accordance with applicable data protection laws; however, please note, that if you are an Authorized User, you should direct data subject requests to the Customer, as the Customer is the “controller” of your data under applicable data protection laws. Unless otherwise required by applicable data protection laws, we will forward any data subject rights request you submit to us to the Customer with respect to data controlled by the Customer in connection with your use of the Services as Authorized User.

Depending on your country of residence, your rights may include.

The right to be informed – that’s an obligation on us to inform you how we use your personal data (and that’s what we’re doing in this Privacy Notice);
The right of access – that’s a right to make what’s known as a ‘data subject access request’ for a copy of the personal data we hold about you;
The right to rectification – that’s a right to make us correct personal data about you that may be incomplete or inaccurate (though we generally recommend first making any changes in your account);
The right to erasure (also known as the ‘right to be forgotten’) – that’s where in certain circumstances you can ask us to delete the personal data we have about you (unless there’s an overriding legal reason we need to keep it);
The right to restrict processing – that’s a right for you in certain circumstances to ask us to suspend processing personal data;
The right to data portability – that’s a right for you to ask us for a copy of your personal data in a common format (for example, a .csv file);
The right to object – that’s a right for you to object to us processing your personal data (for example, if you object to us processing your data for direct marketing); and
Rights in relation to automated decision-making and profiling – that’s a right you have for us to be transparent about any profiling we do, or any automated decision-making.
Withdraw Consent—that’s a right to revoke any consent you may have previously given us at any time, if we have collected and processed your personal information with your consent. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
File a complaint—that’s the right to file a complaint with a supervisory authority about our collection and processing of your personal information.

These rights are subject to certain rules around when you can exercise them. If are located in the European Economic Area and wish to exercise any of the rights set out above, please contact us.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights) unless your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

We will respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated as required by law.

In addition, if you no longer wish to receive our marketing/promotional information, we remind you that you may withdraw your consent to direct marketing at any time directly from the unsubscribe link included in each electronic marketing message we send to you. If you do so, we will promptly update our databases and will take all reasonable steps to meet your request at the earliest possible opportunity, but we may continue to contact you to the extent necessary for the purposes of providing the Services as requested and/or ordered by you or necessary updates regarding and the Services used by you.

Finally, you have the right to make a complaint at any time to the supervisory authority for data protection issues in your country of residence. We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority so please contact us first.

If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact us using the details in Contact Us below.

17. Contact Us

If you have any questions about this Privacy Notice, please contact us as follows:

By email at: sara@azevedowaterpolo.com; Subject Line: Privacy Notice

By mail at:
6-8 Sports, Inc.
Attention: Privacy Notice
344 Calle Marseille
Long Beach, CA 90814

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